How Human Resources can Ease Leadership Changes

Smooth onboarding by Human Resources gets incoming campus leadership off to good start

Carol Patton .University Business, June 2013

Chances are, your institution is or may soon be recruiting for leadership positions, such as president, chancellor, or vice president. At Alfred University (N.Y.), for example, the search is underway for a new provost, and within the next five years, the institution plans to recruit two vice presidents and a president, says Mark Guinan, HR director at the private university, which supports approximately 1,000 employees and 2,300 students.

Retirements are a big factor to consider. The 2012 American Council on Education study of American college presidents covered the gradual rise of presidents’ ages over the years. In 1986, 42 percent were 50 years of age or younger while 14 percent were 61 or older. But in 2011, 10 percent were 50 or younger and 58 percent were 61 or older. The report noted that the anticipated wave of retirements could even cause a temporary leadership shortage.

Notice of Non-Reappointment/Terminal Contracts for 2013-2014

Odell M. Richmond, Jr.

Asst Director, HR Service Center

This is a reminder that no later than Friday, June 28, 2013, an HR Front End (HRFE) transaction must be routed to UIC Human Resources for academic and faculty staff members whose appointment terms entitle them to formal notice of non-reappointment (NONR) from the Board of Trustees (BOT) accompanied by a terminal contract for the 2013-2014 academic year.  This includes:

• Permanent full‐time academic professionals on hard funds employed for 4 or more years
• Permanent full‐time academic professionals on soft funds who have completed10 years of service
• Full‐time Postdoctoral Research Associates on hard funds
• Assistant Professors in their first and through their fifth year of probation (tenure code “1” through “5”)
• Assistant Professors who did not attain promotion and tenure during the AY12-13 review cycle
• Full-time Teaching Associates, Clinical Associates, and Research Faculty (assistant, associate, and full professor) on hard funds

New Grad Hourly Pay Rate

Ron Puskarits, Director Compensation

For the summer term, the minimum rate for Grad Hourly students is $17.70 effective May 12, 2013. 

The UIC HR Service Center will increase all Grad Hourly rates to at least this minimum effective May 12, 2013.  If you wish to give an increase beyond this rate, please submit an HR Front End transaction.  Also, you may process rate increases for other Grad Hourly jobs (already above the new minimum) or Research Assistant jobs (below or above the minimum) as appropriate for your unit.

Prior to the Fall 2013 term, UIC Human Resources will complete an analysis of the appropriate rate for Grad Hourly appointments.  We will update you regarding that analysis later in the summer.

For more information regarding Chicago Campus Labor Contracts, please click on or visit the link listed below:

http://www.uic.edu/depts/hr/quicklinks/contracts/Labour_Contracts.shtml

2013 Employee Recognition Season and Award of Merit Nominations

Rebecca Fortier     
Special Events Facilitator, Office of Special Programs

In early May, our office announced the beginning of the 2013 Employee Recognition season and the Award of Merit nominations. The UIC Award of Merit was established to provide a mechanism for the campus leadership to recognize, appreciate and honor its outstanding Civil Service and Academic Professional employees. Employees from units which report to University Administration are also eligible if they are based in Chicago. In 2013, a maximum of 30 awards will be given.  Recipients will receive a UIC Award of Merit memento and a $2,500 monetary award. 

Award of Merit, along with recipients of the CAPE Award, INSPIRE, Luminary, and WOW Awards, and those recognized for 25 years or more of service to UIC will be honored at the 2013 Employee Recognition Ceremony on Tuesday, November 5^th at the UIC Forum. All employees are welcome to attend.  

For more information on the Award of Merit and other awards, please visit our website at http://www.uic.edu/depts/hr/Special_Programs/employee_recognition.shtml.

 

Over 200 in Attendance at Retirement Planning Conference

Rebecca Fortier

Special Events Facilitator, Office of Special Programs

Before we retire, it’s important to learn about the path to help us get there. At the 27^th Annual Retirement Planning Conference on Saturday, April 20^th, roughly 200 UIC employees were in attendance to learn about the tools needed to prepare for retirement. Robert Crouch hosted the morning conference offering informative sessions by representatives of SURS, Fidelity, TIAA CREFF, SUAA, and UIC’s own Payroll & Benefits and Human Resources. The yearly event is produced in partnership with University Human Resources and has served many UIC employees and their families as they prepare for the future.

Honoring Our Retirees at the 37th Annual Retirement Luncheon

Rebecca Fortier

Special Events Facilitator, Office of Special Programs

 

On Monday, March 11^th, we honored this past year’s retirees at UIC’s 37^th Annual Retirement Luncheon, held at the UIC Forum. Robert Crouch played master of ceremonies as he was joined by Chancellor Paula Allen-Meares, the Vice Chancellors and University Administrators to honor our retirees for their many years of service to the University. More than 600 employees retired during the 2011-2012 academic year. This brought us the largest luncheon in recent years with 151 retirees and over 250 of their family members and UIC friends. It was a joyful afternoon as we celebrated their accomplishments and wished them happiness in their future endeavors.

Information Alert: GEO Contract Ratified

Marilyn Lablaiks, Assistant Director, Labor and Employee Relations and HR Compliance
Ron Puskarits, Director of Compensation

The Graduate Employees’ Organization (GEO) has ratified a new contract effective from August 16, 2012 through August 15, 2015. The new minimum wages for a GEO member for a 50% FTE, 9-month appointment during the term of the contract are listed below: 

Academic Year	Minimum Wage	Continuing Assistant Increase
Fall 2012 to Summer 2013	$15,065	The percentage increase determined by the Provost on the Chicago campus to be the general wage increase for AY12/13*, AY13/14, AY 14/15 but not less than the minimum.
Fall 2013 to Summer 2014	$15,565
Fall 2014 to Summer 2015	$16,065
	Or general campus wage increase if higher

*Increase for AY 12/13 payable to those Assistants on the University payroll at the time of ratification and signature by both parties. 

Are Policies Limiting UIC's Success?

Adapted from Higher Ed Impact

March 15, 2013

Kim Morris Lee, Director Organizational Effectiveness  

“An institution’s organizational memory might be holding it back,” business professors, Vijay Govindarajan and Srikanth Srinivas offered this point for consideration in a recent Harvard Business Review article.   

According to Govindarajan and Srinivas, “organizational memory” – the way we have always done things – can include “obsolete policies and practices, outdated assumptions and mind-sets, and underperforming products and services. This organizational memory creates biases that are embedded in planning processes, performance evaluation systems, organizational structures, and human resource policies. This becomes a big burden when non-linear shifts occur.” 

FY2014 Benefit Choice (NESSIE) Enrollment Period

James P. Davito, Executive Director, University Payroll and Benefits (UPB)
 

Based on current information from the State Department of Central Management Services (CMS), below is the FY2014 Benefit Choice information. 

The State Department of CMS has announced that the annual Benefit Choice Enrollment period begins May 1 and will end on May 31, 2013.  CMS is mailing an 8-page flier to employees’ home addresses regarding the Benefit Choice changes and deadlines. Please thoroughly review all Benefit Choice material, as there are increases to employee and dependent health premiums, out-of-pocket maximums, copayments, deductibles, coinsurance and other healthcare costs. 

**IMPORTANT** 

Health Care Premiums: Significant INCREASES in employee health premiums will be effective July 1, 2013 as displayed below. Part-time employee rates will be on NESSIE as soon as they are available. 

If table below does not appear correctly, view online at http://nessie.uihr.uillinois.edu/pdf/benefits/BC_Letter.pdf.

 

Employee Annual Salary	Managed Care Monthly Employee Contribution	QCHP Monthly Employee Contribution
$30,200 or less	$68.00	$93.00
$30,201 - $45,600	$86.00	$111.00
$45,601 - $60,700	$103.00	$127.00
$60,701 - $75,900	$119.00	$144.00
$75,901 - $100,000	$137.00	$162.00
$100,001 and above	$186.00	$211.00

 

Benefit Choice on NESSIE https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=10   

Effective May 1, 2013, see NESSIE for more information including: 

·         Detailed information about the benefit changes effective July 1, 2013.

·         Online Enrollment for Benefit Choice (Please do not use the forms on the CMS website).

·         Medical Care Assistance Plan (MCAP) and Dependent Care Assistance Plan (DCAP) forms and instructions (Please do not use the forms on the CMS website).

·         Benefit Choice Options booklet.

·         Flexible Spending Account (FSA) Reference Guide.

·         Benefit Choice Information Session schedules for all campuses.

·         CMS State Benefit Fair schedule.   

Benefit Choice Options Booklet:

The Benefit Choice Options Booklet will be available May 1, on the NESSIE link above.  

FSA Important Changes:

FSA will be changing from FBMC claims processing to the WageWorks system.  Due to this conversion: 

·         FY2013 claims will be subject to a two-week hold period from July 1 through July 15.  FY2013 claims submitted during this period will only be reimbursed from employees’ FY2014 account.

·         All MCAP participants will receive a new WageWorks healthcare debit card this year, even if they received a new myFBMC card last year. The current myFBMC card will continue to work through June 30, 2013; however, employees electing to re-enroll for the new plan year will need to use the new WageWorks debit card beginning July 1.

If you have questions, please review the information on NESSIE https://nessie.uihr.uillinois.edu prior to contacting your campus UPB office. 

·         Benefits Mailbox:  benefits@uillinois.edu

·         Urbana – 217-333-3111

·         Chicago – 312-996-6471

·         Springfield – 217-206-7144 or 217-206-7211

·         Documentation Fax Number – 217-244-3135

Information Alert: Academic Vacation and Sick Leave (AVSL) Reporting - May 2013

Odell Richmond, HR Manager, HR Service Center             
     
This message provides information about reporting Academic Vacation and Sick Leave (AVSL) in Banner. Please forward to all appropriate individuals in your unit who maintain PEALEAV or who answer questions regarding AVSL reporting.

An AVSL on-line course will be available in May and a Q & A Session is scheduled for May 30, 2013.

To register for the Q & A session, go to https://www1.gotomeeting.com/register/538272984. 

Resource materials are available on the UIC Human Resources website at

http://www.uic.edu/depts/hr/support/AVSL/index.shtml.

Mass communications will NOT be sent to affected employees.  Therefore, if you have not already begun to collect the information, you may wish to share the information below with your affected academic employees.